Event Management Module
The optional Event Management module ensures fundraising events and golf tournaments go off without a hitch, yielding big donations and exciting new leads. It helps you consider and track every detail of your event, so nothing is left to chance.
See it in operation!
To see a short video demonstrating CharityMaster's extensive event management capabilities click here.
Features
The Event Management module allows you to:
- Manage table seating plans
- Manage people participating in a golf tournament or curling bonspiel.
The Event Management module works in conjunction with the standard CharityMaster functionality which records the sale of tickets to events.
Event management can be very complex. One example would be a golf tournament followed by a sit down dinner with assigned seating and a silent auction. You might also offer different ticket prices for:
- both golf and dinner;
- golf only and
- dinner only.
CharityMaster allows you to handle each of these aspects easily in any combination or by themselves.
Seating Plans
The Seating Plan function allows you to run multiple events simultaneously, each with an associated seating plan. Use the Seating Plan function to:
- Automatically add ‘seats’ to tables when you record the sale of individual tickets.
- Add both the table and a standard number of seats automatically when you record the ‘sale’ of a sponsored (corporate) table.
- Record complimentary tables or individual complimentary tickets.
- Record seating preferences (“I want to sit with …”)
- Record special menu requests and provide a complete list to the people in charge of the food.
- Automatically assign ticket numbers.
- Track complimentary tickets.
- Track total attendance and the number of people at each table.
- Move people easily between tables and number / renumber tables.
- Help position tables at the event to ensure sponsored tables and tables with VIPs are appropriately recognized.
- Sort attendee list alphabetically so guests can find their table on arrival.
- Produce name badges for your guests.
Golf Tournaments and Curling Bonspiels
You can be running multiple events at the same time and each can have an associated tournament / bonspiel. The functionality in CharityMaster is essentially the same for both a golf tournament and a curling bonspiel. Only the labels on screens and reports change depending on the setup of the event.
You can use the tournament function to:
- Automatically add people to foursomes / rinks when you record the sale of individual tickets.
- Record preferences (“I want to play with …”)
- Add foursomes / rinks.
- Assign people buying individual tickets to foursomes / rinks and move them between foursomes / rinks.
- Maintain additional information about ticket purchasers such as their position in the rink.
- Automatically assign ticket numbers.
- Track complimentary tickets.
- Track total attendance and the number of people on each team / foursome.
- Help schedule games in a bonspiel or schedule the starting order / hole for each foursome.
- Sort attendee list so players can see which foursome they have been assigned to and what hole they are starting on.
- Produce name badges for all players.
Contact us for more information today.
Try it out! Download a free 30-day trial of CharityMaster event management and fundraising software, or purchase a copy today!